Home > In Word > MS Word - Indexing Problem

MS Word - Indexing Problem


If you're certain the entries are exactly the same -- that is, you've tried the copy/paste approach I described above -- and you're still having combination problems, then the problem might One last warning about quotation marks is that depending on your settings, curly quotes might not search-and-replace as cleanly as you'd expect. From Page number format, enable the appropriate option, for choosing the way page number will appear with index info. This will highlight every field in your document, all at once.

Less An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. Send No thanks Thank you for your feedback! × Learn Windows Office Skype Outlook OneDrive MSN Devices Microsoft Surface Xbox PC and laptops Microsoft Lumia Microsoft Band Microsoft HoloLens Microsoft Store Search for XE "publicity, the unique text for all publicity entries, and replace it with boldface, all caps, and a shocking color like red. I need at least three indexes. http://taxonomist.tripod.com/indexing/wordproblems.html

Remove Index In Word

Through Word Indexing, searching the specific content is extremely easy. Similarly an entry for the subject index would be {XE "# methods:simple"} and a medical term index entry would be {XE "~forceps:rubber"} In the index itself, all the $ entries would See also publicity." Auto-Marking: What Good Is It? You must manually instruct word how this subentry should be sorted.

If you created lots of {XE} fields next to each other, the only thing that Word will do is prevent duplicates. Individual Entries Are Not Sorting Where You Think They Should (and then, how to override what Word wants to do) There are many reasons why your entries don't appear in Notice that this example has a sub-subentry of just a single space. Word Index Automark If you've created an index where almost all of your main entries start with lowercase letters, but you want uppercase letters instead, this is easy to fix.

With FrameMaker, you would write the complete entry, followed by the semicolon, followed by the complete resorted entry. The \f tags in your XE and INDEX fields must match, in order for those XE tags to be represented in that INDEX. Now your text is back to the way it was, and your index entries match. The other possible problem is that you think the \f flags are actually a powerful tool.

Auto-mark doesn't work with quotation marks, probably because the {XE} fields themselves use quotation marks. Microsoft Word Indexing Tutorial So make sure your index is invisible before you generate it. It's up to you to override Word's behavior if you need these characters treated in some special way. NEW If you are trying to create an index heading that includes a colon (:), quotation mark (" or '), semicolon (;) of backslash (\), it won't work unless you

How To Create An Index In Word 2013

You can't build an index using computer logic. http://wordribbon.tips.net/T009718_Improper_Index_Page_Numbers.html To make sure that your nonalphabetic entries appear where you want them to appear, you will need to override what Word wants to do. Remove Index In Word Woo-hoo! How To Remove Mark Index Entry In Word Request for Comments and Other Feedback Keeping up with software that is frequently re-released can be difficult, although to date Microsoft has awarded very little attention to indexing tools and

Then, once the index is visible, right-click on the index and select the Toggle Field Codes option. I know this is not the mistake. If you're certain it's not a spacing problem, perhaps it's a style problem. NEW, PARTIALLY UNSOLVED Simple: Word doesn't allow it. Word Index Field Codes

  • Second, you aren't working with funky multipart page numbers like 1.1, which require some effort to produce.
  • It is of prime importance that the index not be processed until all indexing and index evaluation is complete.) The next-easiest problem to look for is a syntax problem.
  • We will add another term to be indexed.
  • Alternatively, more current versions of Word have capitalization as a stylistic choice.
  • NEW I have a question that's NOT about the index If you're like the millions of people out there who have problems with Word all the time, and then you're one
  • You've saved me an awful lot of work and heartache.
  • This applies not just to additions like continued lines, but also to spelling corrections, punctuation changes, and formatting changes. (What's a continued line?
  • You can then edit the index and easily separate the three types of entries and move them to different places.
  • How to Override Word's Default Sorting There is an undocumented feature that allows you to apply manual sorting overrides for your entries.
  • Click where you want to add the index.

To help you remember to make these manual changes, I recommend changing the format and/or language for the word publicity to make sure it jumps out at you. See marketing," you'll need to rewrite or delete entries like "public relations. It puts a C and then ordinates the entries until it reaches the words China and chiricahua, before which it places a Ch. Sometimes this is only way to be certain you're not introducing a hard-to-catch error, such as an entry that has nonbreaking or en spaces instead of regular spaces, underlined underscores, auto-capped

Try generating your index again, and they might just appear. (This is a common oversight with embedded indexing programs like Microsoft Word, especially when there are several authors or other document Center The Cover Page Vertically So make sure your index is invisible before you generate it. Just change XE " to XEHIDE " throughout, before you do any replacing.

Another advantage is that you aren't actually deleting the entry, just rewriting it; if for any reason you need to reconstruct entries, you can always change DELETE_ME to XE. (This is

See the SKY and Cindex user manuals for details. See also U.S. Finally, in the worst case, it's possible that your {XE} field isn't a real {XE} field. Index Page Format In Word The entry would be {XE "$Smith, John}.

Also, remember that if you manually override the sorting for a subentry that appears more than once throughout your index, you need to manually override all of them to have them Mark Index Entry dialog will appear, Under Index, by Main entry, you will see the selected text, you can also enter the Subentry to index. Of course, it's also possible that your index entry is appearing in the index, but not where you expect it to appear. I watched a video and read instructions like yours on several different pages trying to figure out how to solve my problem.

With FrameMaker, you would write the complete entry, followed by the semicolon, followed by the complete resorted entry. If you're not careful, a very common mistake that makes good writers look like complete idiots is when multipart page numbers are only half-appearing. One note about multiple indexes. That should make them reappear.

An excellent introductory article on how to create indexes in Word. (Article in Communicator, Autumn 2003.) Scroll down on this page and find Indexing in Word Tutorial by Jan Wright. Then, do the exact same thing for the personal names, but using XE \f place " as your replacement text. Try moving your entries around, especially if they don't appear in "normal paragraphs." For example, if your entries are inside a table, try moving them around within the table, such as For example, if you have a paragraph that looks like this: blahblah blah blahblah blah blahblah blahblah blah blahblah {XE "data data data data data"}{XE "data data data data data"}{XE "data

In truth, my issue isn't that the feature exists. Some people seem to think that in very limited circumstances you can come close; they're wrong. Upon click, the index will be appeared, you will seeĀ  the terms that you have selected to be indexed, with respective page numbers, as shown in the screenshot below. All those archived index entries are valid entries as far as Word is concerned -- a giant and embarrassing programming bug, in my opinion, given the nature of what tracking changes

Can we say "counter-intuitive"? How To Turn Off The Startup Sound In Windows 10 Operating Systems like to announce when they have just been booted. Step 1: Mark index entries To mark index entries, do one of the following: Mark words or phrases Mark entries for text that spans a range of pages Mark words or So, globally replace all quotation marks with terms like QUOTEHERE or DOUBLEQUOTEHERE before using auto-mark.

It is perfectly possible to have an indexable item appearing independently across multiple pages, without that item being discussed in a narrative, range-like way. This will make the index appear as the {INDEX} field, with its options. NEW This question was beyond me until someone pointed me to a valuable resource at the Microsoft MVP site. The problem is how this is supposed to happen.

You might think that it would be easier to search-and-replace your index after you've created these two types -- for example, you might create {XE "President"} and {XE "president"} tags first, Now, you can search for the formatted text one item at a time, sped along using the unique format, and create index entries from them.